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Viewing a message
To view a
message, click the message's subject and the message
viewing page will be displayed. The message viewing page
displays the selected message and several options
relating to the message.
Understanding the message header
The message
header is composed of several sections. Some of the
sections are informational only, while others are
links that provide extra functionality. The sections
are:
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Date: The date the message was received by the
system.
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From: The sender of the message.
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To: The recipient of the message.
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Reply-to: The email address you should reply to.
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Subject: The subject of the message.
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Full Headers: A link, if clicked which will show
all the header details. The default setting is a
brief display.
Adding the sender to your contact list
To add the
sender of a message to your Contacts list, first
view the message by clicking on the subject. Then
click the index card image that appears to the right
of the sender's email address.
The
contacts page will open with the sender's
information automatically filled in.
Using addresses and URLs in a message
Email
addresses and URLs included in a message are
displayed as links. To use an email address in a
message, click the address. A message editing page
will be displayed and will automatically be
addressed with the selected address.
To
view a URL in a message, click the URL. A new
browser window will open and the contents of the
selected URL will be displayed.
Deleting a message while viewing it
To delete a
message from the viewing page, click the "Delete"
link. The page will refresh, and the next message
(as ordered in the message list) will be displayed.
The
deleted message will be designated with a trash can
in the status section of the main mail page.
Replying to a message
To reply to a
message, click the "Reply" link from the message
viewing page. A message editing page will be
displayed with the sender's address in the "To"
field. The subject of the reply is automatically
entered in the form of "Re: original message
subject." The body of the original message is
included in the reply with each line preceded by a
">" symbol.
Text
can be added to the body of the message if desired.
To finish the reply, spell check it if necessary and
click a "Send Now" button.
Replying to all recipients of a message
To reply to
all the recipients of a message, click the "Reply to
all" link on the message viewing page. The message
editing page that opens is similar to the one opened
by the "Reply to" link, except all the recipients
are included in the relevant address fields.
Text
can be added to the body of the message as desired.
To finish the reply, spell check it if necessary and
click a "Send Now" button.
Forwarding a message
To forward a
message, click the "Forward" link from the message
viewing page. A message editing page will open with
the subject field in the form of "Fwd: original
message subject." The body of the original message
is included in the reply with each line preceded by
a ">" symbol.
Text
can be added to the body of the message if desired.
To complete forwarding the message, fill in the
appropriate address fields, spell check if necessary
and click a "Send Now" button.
Recomposing a message
The
recomposing option allows you to view a message in
an editing page. The normal message viewing page
does not allow direct editing of the message. The
recompose option allows full editing control over a
received message.
To
recompose a message, click the "Recompose" link on
the message viewing page. A message editing page
will open with the original message's fields and
body text entered in the appropriate fields.
Printing a message
Messages can
be printed using the browser's print function or can
be cut and pasted to a word processor.
The
"Print View" link on the message viewing page allows
just the message to be viewed. The viewing page's
links and buttons are suppressed by "Print View" to
allow for a clean print out.
Once
the "Print View" link has been clicked and the
message is re-displayed, use the browser's built in
print functions to print the message.
Selecting
or deselecting a message
To
select a message, click the check box that appears
beside the message's size display. To deselect a
message, click the message's check box and the check
mark will disappear.
The
"Select None" button deselects all selected messages
and the "Select All" button selects all the
displayed messages.
Deleting or
un-deleting a message
To
delete a message, select it and click the "Delete
Selected" button. Multiple messages can be deleted
with multiple selections. A deleted message is
designated with a trash can in the status section.
Once
a message has been marked for deletion, it can be
permanently deleted by clicking the "Empty Trash"
link. There is no way to recover a permanently
deleted message.
A
message marked for deletion can be undeleted by
selecting it and clicking the "Undelete Selected"
button.
Copying and
moving messages
Messages can be copied or moved to a specified
folder. Copying a message leaves the original in the
source folder and an exact copy in the target
folder. Moving a message transfers the original to
the target folder. To copy or move a message from
the main mail page:
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Select the desired message or messages.
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Click either the "Copy" or "Move" radio button.
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Select the target folder from the target folder
drop-down menu located at the bottom right of
the page.
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Click the "Go" button located beside the target
folder drop-down menu.
You
can also move a message from within a message
viewing page by clicking on the "Move" link. A
message moving page will be displayed. Choose the
target folder from the "Folders" drop-down menu and
click the "Move" button. The main mail page will
then be displayed.
After
moving a message, the original message remains in
the source folder and is marked for deletion with a
trash can.
Confusing the folder viewing drop-down menu at the
top left of the page with the target folder
drop-down menu will make the operation fail.
Creating a new message
To
create a new message, go to the mail feature and
click the "New Message" link. A message editing page
will be displayed, which gives you full control over
your message from addressing to creating
attachments.
If
you accessed this topic via a context sensitive help
page, more information is available in the
Contents
tab at
Addressing message with or without contacts
BWD WebMail
allows you to directly access your contacts from
within the editing window.
To
address your message using your contact list, select
the required contacts from the "Contacts" list and
click the appropriate "Add to" button. Email
addresses can also be manually entered directly into
the appropriate "To," "CC" and "Bcc" fields.
Multiple entries must be separated with commas.
Addresses entered into the "To" and "CC" fields are
visible to all recipients of the message. Addresses
entered into the "Bcc" field are not visible to any
recipient.
Entering a message subject
The "Subject"
field is a one line description of the message. If a
subject is not entered into the field, the line "[no
subject]" will be automatically be entered for you.
Creating attachments
Files of any
kind can be sent via email as an attachment. The
attachment can be downloaded by the recipient onto a
local machine. To create an attachment, enter the
complete path of the file to be attached in the
"Attachment" field.
If
the desired file's path is unknown, click the
"Browse" button and locate the file via the file
chooser dialog box. After selecting a file and
clicking the chooser's "Open" button, the file's
complete path will be entered in the "Attachment"
field.
Multiple attachments can be sent by entering the
number of attachments in the "Attachments" text box.
Click the "Change" button to display the selected
number of attachment text boxes.
Add
all recipients before you add an attachment. Adding
recipients will cause the attachment to be lost.
Presently, the maximum size of an attachment is 25
Megabytes.
Entering the message body
In the mail
function, enter the body of the message into the
large text area on the message composition page.
Line wrapping is automatic, and the vertical scroll
bars are enabled when the text reaches the bottom of
the window.
Spell checking
BWD WebMail
includes a spell checker for the message body. To
spell check the text of the message body, click one
of the "Spell Check" buttons. The edit page will
refresh and the message will be re-displayed. The
spell checked message will be labeled "Spell Checked
Version." Only those words not found in the spell
checker's dictionary will be editable. The editable
words are displayed in drop-down menus.
To
edit a word in a drop-down menu, either erase the
relevant part of the word or choose one of the words
offered in the drop-down menu's list. When you are
satisfied with the spelling of the message, click
the "Recompose" button. The page will refresh and
will return to the regular editing mode.
Sending a message
To send a
message, click the "Send Now" button.
Saving a message draft
To save a
draft of a message for future editing, click the
"Save draft" button. A copy of the message will be
stored in the designated folder. By default, the
folder is called Drafts.
To
view or change the folder used to store drafts, go
to the Preferences page for Mail and change the
“Save draft items in” option.
Saving a message
externally
To
save a message to a floppy disk or hard drive, you
must use the browser's save function. The message
will be saved as HTML and can be viewed later in a
browser.
There
is no direct way to save a plain text version of a
message from WebMail.
If
you want to save a plain text version of a message,
you can cut and paste the text of the message into a
word processor. Another option is to use an HTML
editor's "strip tags" function to remove the HTML
tags of a message saved by the browser.
Refreshing the
message list
Refreshing the message list will show any new
messages that have been received since the page was
last refreshed. To refresh the message list, click
the "Refresh" link on the main mail page.
607 S. Jefferson Street
- La Grange, Texas 78945
(979) 968-6808 (leave a message) or (979) 968-9545
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BWD WebMail
